As digital recorders become a valuable tool for Police Officers, departments are now looking for a better way to manage the voice recordings. The driving force behind the design of PUMA was to create the most complete file management system possible for storage, retrieval and management of Digital Portable Dictation/Recordings. Key to the success of PUMA is its ability to offer Officers an easy platform for downloading their digital voice recordings as well as providing the department better access to recordings and improved efficiency in accessing information. PUMA has expanded its capabilities by adding Digital photo management as an option to further meet the needs of managing digital assets.

PUMA (Portable Universal Management Application) is a new Voice Management Solution for Digital Portable Dictation/Recordings. PUMA delivers an integrated network based solution for your entire organization where voice and data are managed by a central file system providing easy access and retrieval.

Downloading Quickly and Easily for the Officers

PUMA is designed to transfer the officer’s digital voice files as quickly as possible with minimal involvement by the Officer. Audio files are easily transferred to the PUMA Voice File Management System via a USB connection at a PC workstation. An Officer can add Custom demographics, such as Case Number or Incident Number, providing important information about the recording and that can be used later when searching for these files. The officers transfer screen can be customized for each department to better fit their needs.

Handling Complaints

PUMA provides desktop voice file management capabilities from any PC in the department that provides officers, detectives and others better access to recordings as well as improved efficiency in accessing information. When handling a complaint you can log into the PUMA Management System at your PC, enter the officer’s ID and the date referred to in the complaint and soon you will be listening to the civilian contact at your desk. You save time for yourself and your officer… and stay out of court.

File and System Security

With departments having different access/security concerns, PUMA has designed flexible security levels and access rights that can be assigned to individual users or groups. PUMA also includes technical security measures to prevent unauthorized access to data such as, file and password encryption (256 bit), secure data transfer using FTP protocol and file and directory protection.

Reviewing Cases

You need to get all the interviews relating to a particular case. You log onto the PUMA File Management System and search by case number and all recording, interviews, or field reports, regardless of who recorded them are there for you to review or burn them to a CD for further distribution and storage.
Integrated Solution to your Transcription Software
Another productivity enhancing feature of the system is PUMA Transcribe, which supplies your record department with an integrated solution to your Transcription software.